Speed up employee onboarding with AI
The onboarding process impacts the success of your business significantly.
A recent study found that a strong onboarding process can improve employee retention by 82% and productivity by 70%.
Today the best onboarding practices use technology for employee engagement with a focus on delivering meaningful learning experiences that have measurable business benefits. Onboarding may seem like a long process, but when coupled with technology you can speed up employee onboarding with AI.
Using AI, onboarding software, and the right blend of engaging training methods make all the difference.
Onboarding nowadays is changing and the right strategies can also help train employees who work remotely. By utilising the right tools and strategies you can ensure your business overcomes onboarding challenges in the long term.
It goes without saying that the employee onboarding process is the first impression that your company gives to new hires, and it can make or break their experience with your organisation. And considering that the cost to replace a salaried employee is 6 to 9 months’ salary on average, it’s wise to ensure your onboarding is done right!
The visionAI Suite
At visionAI, we believe that your expertise should be invested in people, not mundane tasks and paperwork.
Whether you’re a small business or large enterprise, our solutions can help you improve your customer experience, ensure employee data is accurate, prevent fraud, and remain compliant while saving time and money. Our turnkey solutions have many benefits when it comes to helping speed up employee onboarding with AI:
- Multiple options to verify your employees: automated quick checks, self-verify, in-person verification, or verify online.
- Initiate a verification directly from Outlook.
- Multiple verification checks against a person: ID document validation, name match, home-affairs database checks, deeds office checks, face comparison to a government database, bank verification, credit checks, and more.
- Enable candidates and employees to self-verify and capture their data. Data captured is customisable for your organisation.
- Enable candidates and employees to upload bank statements and other documents as PDFs, scans, or photos - the system can recognize and extract data from the uploads.
- Foreign passport checks or local ID documents.
- Customisable theming and branding.
- Full API to enable complete automation and customization of the process - consultants can assist in integrating the onboarding into your existing recruitment and HR tools and process.
- Online reports or export verification reports as PDFs.
How do you speed up employee onboarding with AI?
With the advent of artificial intelligence and machine learning technology in HR, the whole process of onboarding is made better and smoother.
How AI can help with employee onboarding
Chat bots
Artificial intelligence in the form of chatbots can be the HR team’s best friend. This tool helps streamline the onboarding process by taking care of repetitive tasks, so that human resources can focus on the more personal aspects of onboarding.
These chatbots, powered by AI, can provide a smooth experience for new employees by engaging in natural conversation. This is possible because of Natural Language Processing (NLP), which enables the chatbots to understand human language.
Bots that are enabled with AI can perform a variety of functions related to onboarding an employee, such as collecting data, providing information, and setting up employee accounts. These bots are less likely to make mistakes than humans, due to the elimination of human error. Added to that, they can pull any file, form, or information from the system instantaneously, so they speed up the process.
Speed up employee onboarding with AI
Here’s how you can create a more efficient and better employee onboarding process with the help of AI-powered tools.
Collecting Documents and Signatures
One of the areas in which AI-based tools shine is collecting information. Instead of printing and potentially sending out dozens of forms, AI can streamline the entire process.
Chatbots help new hires by providing forms and collecting electronic signatures. This makes it easy for new employees to sign contracts and other documentation. AI bots can extract information from images using optical character recognition (OCR), and can also request documents such as certificates, diplomas, IDs, and work permits from employees.
Providing Answers About the Basic Processes
AI can help onboarding be more self-service, in terms of learning about the company culture, job specs, policies, etc.
This feature can be extremely useful to new employees who may not want to ask specific questions or may feel like they should know the answer. They can also use the bot to ask all the questions that they may not feel comfortable asking their manager. These could include inquiries about leave policies, pay increases, learning opportunities, etc. This is convenient for new employees and ideal for HR as it saves time.
Flexibility in Terms of Time and Location
AI can speed up the onboarding process, making it more flexible in terms of time and space. New recruits can integrate into your organisation at their own pace, instead of exchanging endless emails and scheduling multiple meetings.
This flexibility is perfect since it allows employees to take as much or as little time as they need and not be worried that they have missed any relevant info. Give them a deadline for completing the forms and procedures, and let them choose when and where to do it.
This is especially useful for companies that have always struggled to onboard their remote workers through different channels, like video conferencing.
Setting IT Items
AI can help new employees get set up on company IT systems quickly and without waiting for IT staff. AI can create new accounts and profiles on various platforms and networks based on input from the new employee. This saves time and allows the employee to start working right away.
The new recruits could get acquainted with company technology by asking questions and receiving answers immediately. For example, if they ask how to use the printer or what the Wi-Fi password is, they would get an immediate response from AI.
Analysing Feedback
It is important to get feedback from employees during the onboarding process. With the increasing focus on diversity and inclusion, satisfaction, and employee health and wellness, AI can help gather and analyze this feedback more efficiently.
AI can ask new hires to provide their first impressions, anonymously if need be. They can be asked about their opinions, what they would change, what works well and what suggestions they have.
AI-powered chatbots can help human resources departments save time and energy by analyzing employee feedback using natural language processing.
By analyzing the most common problems, themes and sentiments in employee feedback, chatbots can provide HR departments with a general idea of what is troubling employees.
Chatbots will also be able to extract insights from this data that would be difficult for humans to draw out on their own. This feature will help employees feel more comfortable sharing their thoughts about the company in an anonymous way, while also ensuring that HR departments are able to make decisions based on accurate information.
